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Grant Management

Grant management table with tools
  1. Definition of Grant Management
  2. Grant Management Process
    1. Criteria definition
    2. Request management
    3. Analysis
    4. Assessment and ranking
    5. Selection
    6. Communication
    7. Monitoring and project management
    8. Return measurement
  3. 11 Steps to Successful Grantmaking
    1. Define your strategy
    2. Write the guidelines
    3. Source applications
    4. Pre-selection
    5. Further review
    6. Visits and calls
    7. Definitive shortlist
    8. Committee decision
    9. Formal grant offer
    10. Communications
    11. Evaluation
  4. Grantmaking Software
    1. Video of grantmaking software
    2. A real-life example
  5. Six Essential Books to Become a Grant Management Expert
    1. Lessons From The Field: Surviving In The Cutthroat World of the Nonprofit
    2. Grant Management: Funding for Public and Nonprofit Programs
    3. A Comprehensive Report of Federal & Private Social Services Grants 2015-2016
    4. The Nonprofit Marketing guide
    5. Effective Grants Management
    6. Grant Winner’s Toolkit: Project Management and Evaluation

Definition Of Grant Management

Grant Management refers to the process and methods an organisation harnesses in order to oversee its grants. That is, selecting projects to promote, support and monitor them and, eventually, assess their success.

Grant Management Process

In a foundation or in general a grantmaking organisation, the process of awarding a grant is perhaps the most delicate one. After accepting the request, a grant manager needs to be able to monitor its state and progress. In doing so, numerous organisations count on a grant management software that helps them optimise their workflow.

Here are the actions of the common processes that a good grant management software should enable you to do to make successful grant management:

  • Criteria definition: clearly state your mission and objectives. Afterwards, choose the right criteria that will help you choose the projects best suited to your culture.
  • Request management: make sure anyone knows that you accept grant requests. Use one software to automatically process applications.
  • Analysis: analyse all the project in-depth, consult experts, trust your instincts etc.
  • Assessment and ranking: once the analysis is over, it’s time to draft the rank of the projects, with a score that depends on their criteria satisfaction
  • Selection: select the project(s) that scored higher
  • Communication: let the grant receiver(s) know that they have been granted the financing. After that, you have to set up some guideline regarding subjects such as collaboration, communication and so on.
  • Monitoring and project management: ask your grant receiver to update you with a constant report and, depending on the single case, collaborate actively on the project
  • Return Measurement: define clear and measurable KPIs that will help you assess the success of your investment

11 Steps to Successful Grant Management

Here are 11 steps to ensure your grantmaking initiatives are rocking and you get the most bang for your buck:

  1. Define your strategy: you’ll determine if your grant management is successful according to the objectives that you will have chosen. In order to meet those, defining a global strategy is key. Do you want to improve your brand image? Then choose a way to make it happen and actions to practically put in place.
  2. Write the guidelines: realised according to our strategy, the guidelines are more practical elements that will help you keep on the right track when choosing and following projects.
  3. Source applications: lots of projects need funding and you will receive numerous funding requests. You can’t accept all of them: it costs resources and it wouldn’t be strategic either. That’s why you should source the applications to have a first idea of who is proposing what. When you have the principal characteristics, it is easier to pre-select the proposals.
  4. Pre-selection: once the characteristics have been found, it is easier to chose a priori what are the projects that could meet the strategy and the guidelines. Making the first selection enables you to not go through every project and save some time.
  5. Further review: from the moment you have a pre-selection, you can go deeper into the analysis of the projects, in order to select the best ones, the ones that will make your grant activities successful.
  6. Visits and calls:  In this shorter list, having human contact is essential: it will enable you to really understand what the project is about and discuss how collaboration could take place.
  7. Definitive shortlist: The definitive shortlist can be elaborated at this time. If you don’t feel it, it may be interesting to come back on one of the previous steps.
  8. Committee decision: A committee has to choose, based on what you will have found. This extern regard will take the strategy into account in order to make the choice that will make you successful.
  9. Formal grant offer: once the decision has been made, the legal part enters it. You can finally make the grant offer to the receivers.
  10. Communications: communicating about your funding is essential in order to improve your image.
  11. Evaluation: The project is finished, it’s time to debrief it! Take your objectives back and assess your return on investment.

Those steps are guidelines that a lot of grantmakers follow. Depending on the size of the organisation or of your project, the process may change. In order to manage your grant successfully, you should find the process that suits your organisation and your reality the best. It is also a lot of tasks that can be repetitive and worth looking into automation solutions.

Grantmaking Software

When you are an experienced grantmaking request officer, you know all too well how difficult and complex the aforementioned steps might be in a real-life setting. That’s why, in this day and age, it’s not uncommon to augment technology to help you out.

  1. Check out this video to understand how technology can make your grantmaking request selection more efficient
  2. Discover Optimy, the industry-leading grantmaking software

Six Essential Books to Become a Grant Management Expert

Would you like to improve your grant management skill and make your grantmaking request management process even more efficient? Then go ahead and read some, if not all, of the following six great books that will make you an expert in no time.

  1. Lessons From The Field: Surviving In The Cutthroat World of the Nonprofit
  2. Grant Management: Funding for Public and Nonprofit Programs
  3. A Comprehensive Report of Federal & Private Social Services Grants 2015-2016
  4. The Nonprofit Marketing guide
  5. Effective Grants Management
  6. Grant Winner’s Toolkit: Project Management and Evaluation

 

Want to know what services good grant management can provide you with? Come and see it here.